Are you planning to migrate to Australia as a Program or Project Administrator? One of the key requirements for skilled migration is achieving a positive Skills Assessment through VETASSESS. This assessment confirms that your qualifications and work experience align with Australian standards for the occupation Program or Project Administrator – ANZSCO Code 511112.
This step-by-step guide will help you understand the Program or Project Administrator Skills Assessment process, including eligibility criteria, employment requirements, required documents, fees, and expert tips to ensure success.
What does a Program or Project Administrator do in Australia?
According to ANZSCO, a Program or Project Administrator “plans and undertakes administration of organisational programs, special projects and support services.”
This includes coordinating activities, managing project documentation, monitoring progress, assisting project managers, and ensuring the smooth delivery of programs or projects within an organisation.
Accepted Job Titles for Skills Assessment
The following roles are accepted under ANZSCO 511112:
Program Administrator
Project Administrator
Project Coordinator
Not accepted under this code:
Office Manager
Customer Service Officer
Clerical or Secretarial roles
General management positions not focused on program or project administration
These occupations fall under different ANZSCO codes or are not at the required skill level.
Qualification Requirements
This occupation belongs to VETASSESS Group C, which requires a qualification comparable to at least an AQF Diploma.
A highly relevant field of study is Project Management.
Accepted qualification levels include:
– AQF Diploma
– AQF Advanced Diploma
– AQF Associate Degree
– AQF Graduate Diploma
– Bachelor’s Degree or higher (if relevant)
Highly relevant study areas include:
– Project Planning
– Project Cost Management
– Project Quality and Risk Management
– Project Life Cycles
– Managerial Effectiveness
– Design Management
– Scope and Time Management Techniques
– Quality Management Techniques
Qualifications in Business or related areas may be accepted if they include sufficient Project Management subjects.
Work Experience Requirements
You must show evidence of highly relevant, paid employment (at least 20 hours per week) that matches the role of Program or Project Administrator.
Key duties should include:
– Developing, reviewing and negotiating variations to programs, projects and services
– Responding to inquiries and resolving problems related to programs and services
– Managing records, reports and documentation for projects
– Liaising with project managers, engineers and senior management
– Monitoring contractor work and reporting variations
– Preparing reports and submissions on project outcomes
– Collecting and analysing project data
Applicants must demonstrate the use of project management methodologies and tools such as Gantt charts, risk matrixes, project reports and timesheets.
Employment that involves only general administrative duties without project management responsibilities will not be considered suitable.
Accepted Employment Contexts
Employment may be in:
– Consulting firms
– Engineering or construction companies
– Government departments or authorities
– Educational or training institutions
– Corporate organisations
– Not-for-profit organisations
– Community development, health, IT or environmental sectors
Skills Assessment Pathways
VETASSESS provides four different pathways depending on the qualification relevance and work experience:
Pathway | Qualification | Work Experience Required
1 | AQF Diploma (highly relevant major) | 1 year (within the last 5 years)
2 | AQF Diploma + additional relevant qualification | 1 year (within the last 5 years)
3 | AQF Diploma (no relevant major) | 2 years + 1 year (within the last 5 years)
4 | AQF Certificate IV (relevant major) | 3 years + 1 year (within the last 5 years) = 4 years total
A positive outcome requires both qualification and employment to meet criteria.
Organisational Chart – A Mandatory Requirement
Applicants must submit an organisational chart showing:
– Your position
– Your supervisor’s position
– Your subordinates (if any)
– Your department’s place in the organisation
If unavailable, submit a statutory declaration explaining the structure and why the chart cannot be provided.
Self-Employment Evidence
If you are self-employed, you must provide:
– Business registration or accountant’s statement confirming business details and period of operation
– Statutory declaration listing your main duties
– Evidence of income such as client invoices and bank statements
– Taxation records or contracts with clients
– Client testimonials and evidence of completed projects
Required Document Checklist
Prepare the following for your application:
– Passport (bio page)
– CV / Resume
– Qualification certificates and transcripts
– Employment reference letters with detailed duties and duration
– Payslips, tax documents or bank statements
– Organisational chart (or statutory declaration)
– Position descriptions (if available)
Ensure all documents are certified, clear and consistent.
VETASSESS Fees and Processing Time
Fees effective from 9 September 2026
Application Type | Within Australia (incl. GST) | Outside Australia (excl. GST)
Standard Application | AUD $1,260.60 | AUD $1,146.00
Priority Processing | AUD $949.30 | AUD $863.00
Processing Times:
Standard: 10–12 weeks (after document acceptance)
Priority: 10 business days (additional fee required)
All payments are made directly via the VETASSESS portal.
Application Process – Step-by-Step
- Gather all required documents
- Submit your application online via VETASSESS
- Respond to document requests if needed
- Receive your outcome letter for visa use
Expert Tips for Success
– Make sure reference letters are detailed and written on company letterhead
– Focus on program or project administration duties, not general office tasks
– Mention use of project tools such as Gantt charts or risk analysis
– Include quantifiable results like budgets, team size or number of projects handled
– Ensure employment details and qualifications align with each other
Why Choose Number One Service?
At Number One Service, we provide end-to-end assistance for your Program or Project Administrator Skills Assessment application.
Here’s how we help:
– Free eligibility checks
– Drafting reference letters and statutory declarations
– Creating organisational charts
– Preparing and reviewing all documentation
– Ensuring compliance and accuracy
Our clients enjoy a 100% success rate — we get it right the first time.
Start Your Program or Project Administrator Skills Assessment Today!
Call or WhatsApp: 0421 300 976
Email: [email protected]
Website: www.numberoneservice.com.au
Let our experienced team guide your application with confidence.
Important Disclaimer
This blog is for informational purposes only. Migration policies and assessment requirements may change. Always refer to the official websites of VETASSESS and the Department of Home Affairs, or consult a registered migration agent for personalised advice.
